Health & Safety Policy – Higham Hill Maktab

Health & Safety Policy

This policy was drawn up with reference to the Health and Safety at Work document

Introduction

Health and Safety is of prime importance to the Maktab and we will seek to conduct our business in such a way as to avoid harm to our employees and all others who may be affected directly or indirectly by our activities.

This policy outlines the responsibilities and arrangements for ensuring your Health and Safety. It is therefore important that you read the policy before starting work at the Maktab.

Aim and objectives:

The aim of our Maktab is to create a safe environment, for all users of the Maktab, students, Maktab staff, parents and the community.

This includes:

The ability of each individual to protect him/her self
Concern and consideration for the safety of others
Knowledge of what to do in certain situations or seeking expert help where the necessary skills are not available.
Alertness and control
Cultivation of good habits

Learning to be safe

We believe that students learn best through practical experiences and active involvement in all areas of the curriculum. Students are taught to have care and consideration for themselves and others:

In the classroom
When using equipment e.g. scissors, tools, PE apparatus
When moving around Maktab
When carrying out investigations e.g. a pond, pollution, soil studies
When on educational visits
Safe places to play (stranger danger etc)
Healthy eating habits, fruit time in Maktab at breaks
Wearing the right clothing for P.E/games lesson

We have a limited number of Maktab rules, which are for safety reasons, such as walking round Maktab, playing in sight of an adult on duty, care of property etc.

Educational visits are carefully planned in advance, by following instructions in the education visit policy.

Roles and responsibilities

The Maktab Health and Safety (H & S) committee consists of:-

Head teacher

to pursue objectives in respect of H&S policy
to set up arrangement to meet the H&S requirement
to be available to any member of staff to discuss and seek to resolve health and safety problems
to report to the Trustees
to inform staff of any changes/hazards etc
to ensure that all areas of the Maktab are inspected regularly
to ensure that a system is established for reporting, recording and investigation of accidents and that all reasonable steps are taken to prevent recurrences
to ensure that all visitors, including maintenances contractors are informed of any hazards on site of which they may be unaware
to ensure that consideration is given to the possibilities of maintenance work affecting students and staff
to ensure that effective arrangements are in force to facilitate ready evacuation of the buildings in case of fire or emergency and that fire fighting equipment is available and maintained

Health and Safety coordinator

To ensure that employees are:-

– aware of their responsibilities under the Health and Safety at Work Act

-familiar with the requirements of the Maktab’s safety policy

– made aware of the hazards in their area of activity

– familiar with safe methods of work

– aware of the action to be taken in an emergency

– aware of the first aid facilities available

to ensure that safety rules and safe methods of work are observed, and that protective equipment is utilized where appropriate
to inform the head of all accidents and incidents and assist in the investigation
to initiate or recommend any necessary repairs or maintenance work
to maintain a high standard of a safe working environment at all times
to participate in consultation with head and employees in promoting progression improvements in the safety of activities

All staff

to co-operate with safety representatives in the fulfilment of the objectives of the Maktab’s H&S policies and their responsibilities under the Health and Safety at Work Act
to comply with safety rules and procedures laid down in their area of activity
to take reasonable care to avoid injury to themselves and others by act or omission whilst at work
to use such protective clothing or equipment as may be provided
to report all sickness, accidents and dangerous occurrences promptly

Health and Safety Assistance

To assist us in our undertaking we have appointed RBS Mentor services as H&S consultants to provide competent advice and guidance.

Arrangement for ensuring Health and Safety

Every person entering the premises will be made aware of the emergency procedures

The health and safety committee of the Maktab will issue, as necessary, policy curriculums and/or guidance notes through the head and H&S coordinator and will be a circulated to appropriate staff. A full record of guidance will be kept in a file in the office. It is the responsibility of members of staff to refer to these documents as the need arises.

New employees will, as part of normal induction process, be given health and safety information relevant to their work. Including fire warning procedures and first aid facilitation etc.

Protective Clothing

Where appropriate, suitable and adequate protective equipment/clothing will be made available to employees engaged in hazardous activities.

Consultation

Any employee who has a problem relating to health and safety at work must raise the matter with the H&S coordinator who will take appropriate action.

Proposals for introducing new Machinery, substances or processes will be subject to consultation with relevant employees and appropriate instruction, training and information will be provided where necessary.

Certain items of plant and equipment may be subject to statutory inspections.

Competency and Training

The progression of adequate training is vital to health and safety of all members of staff. The head teacher supported by staff will identify needs and secure appropriate training.

The HSE states that “for a person to be competent, they need qualifications, experience, and qualities appropriate to their duties.” In reality, only an assessment of the individual can demonstrate competence. Competent employees are expected to act in manner that is reasonable depending on their levels of knowledge, skills and training.

Do not operate machinery or attempt anything that you do not have the competence, skills or abilities to do or if you have not been trained.

Visitors and Visiting staff

Any employee who during the course of his or her work, as required to visit premises other than their normal place of work must comply with the health and safety instructions relating to those premises.

Those persons inviting visitors into premises are responsible for ensuring that they are made aware of safety rules and procedures sufficient to ensure their safety.

All visitors must sign the visitor’s book in the Maktab office.

Smoking

It is the policy of the trustees that the Maktab is a no-smoking Maktab

Smoking including the use of e-cigarettes, is not permitted in any area of the Maktab by staff, parents or visitors to the Maktab.

Monitoring the policy

A yearly review of all procedures and risk assessment will be carried out by staff and amended as necessary. Ongoing monitoring will be under taken by all staff, teaching and non-teaching.

The head will monitor the implementations of the H&S policy and advise the H&S committee of any issues arising from the monitoring.

The policy will be reviewed annually by the trustees and the H&S committee.

This policy was reviewed and updated

Signature of Health & Safety Coordinator _________________ Dated _______

Signature of Headteacher ________________________- Dated _______

Signature of Convenor of Trust ________________________ Dated ________

Evacuation Procedures

The Maktab has set procedures in case of an emergency in Maktab, such as a fire or bomb alert when the building needs to be evacuated. These drills are carried out at least once a term. All staff and students are familiar with these procedures, and know their own exit route, place of assembly and roll call procedure. The Health and Safety coordinator will test fire alarms on weekly bases and record it in the fire precaution.

As soon as the fire alarm sounds all students and adults must stop what they are doing and walk out of the building through the nearest exit, to assembly point.

HOW TO EXIT THE MAKTAB

Before leaving the Maktab, the Maktab secretary will dial 9999 for the fire brigade. The Maktab secretary is responsible for taking all of the registers out of Maktab with her, and also the visitors “sign in” book. The secretary will unlock and open the main gates for emergency vehicles.

The teacher in charge of the students at the time of the alarm should report to fire Marshall and account for all students.

Nobody is to go back into Maktab. If a student is missing it must be reported.

When the building is reported to be safe and the Headteacher authorises, staff and students may return to the building.

Staff should ensure that their students walk in and out of Maktab sensibly, and line up quietly. If their normal exit is blocked for any reason, then staff and students should use the nearest available exit.

Lunchtime Fire Procedure

All lunchtime supervisors on duty in the playground shall on hearing the fire alarm gather all students together away from the building and ensure no child re-enters the building
Lunchtime supervisors on duty in the dining area shall evacuate all students from the building.
Staff members in classrooms where students are engaged in lunchtime extra curricular activities or eating sandwiches shall evacuate all students from the building and ensure on the way out that any toilets are vacated
Staff members on the premises should assist the lunchtime supervisors

Emergency Evacuation during exams

Prior to the exam period and at the beginning of each exam, the candidates will be informed of the emergency evacuation procedures which is different to the normal evacuation procedures;

Candidates must remain under controlled exam conditions.
Candidates are evacuated leaving all exam materials on their desks
Candidates are evacuated to the exam assembly point, far end of playground and must remain 1.5 meters apart
Exams officer and other available staff meet at the assembly point to provide assistance and supervision
On re-entry to exam room, the exam is restarted and the candidates given their full entitlement
Any student who is found to have communicated with another may be dis barred from this session
A full copy of the exam evacuation procedure will be in the exam room during every examination
Bomb Alerts
In the event of bomb alert the Head teacher or Maktab secretary must:
Ring the fire alarm to activate the evacuation of the premises of all adults and students (see fire drill procedure)
Phone 999 for the fire brigade and police
Check that the evacuation procedure has been followed
Remain at the front of the Maktab to meet the fire brigade/police and direct them to the incident

All students and adults must remain outside

Only when the all clear has been given will students and adults be allowed to re-enter the premises

If the alert is a practice, then the fire brigade must be informed before the evacuation of the premises takes place.

Car Parking

Car parking is a concern at the Maktab as it is a hazard for those who use the Maktab. It is also a hazard for neighbours who live within the vicinity of the Maktab. Drivers parking cars at the Maktab, near it or dropping or collecting students at the Maktab should at all times have consideration for the safety of pedestrians, other road users and the immediate community. In particular, the road markings near the Maktab crossing should be observed at all times.

Visitors parking at the Maktab should leave a note of their car registration number with the Maktab office in case the car has to be moved etc.

At no time should the Maktab entrance be obstructed.

The Health and Safety officer will talk to Y7 students, walk the to the nearest crossing and send out.

Regular letters to parents emphasise the following:

Care of our neighbours
Not parking on yellow lines
Dropping students off in the grounds in the morning by driving through the Maktab, keeping the traffic flow moving, and not stopping to get out of the car
Trips – coach times should be arranged on or before 8.30am or after 9.20am

The policy is enforced by personal contact with any adult who continually parks in an obstructive way (by Headteacher or caretaker). All comments by parents or neighbours will be followed up.

Manual Handling

Manual handling operations means any transporting or supporting of a load ( including the lifting, putting down, pushing, pulling, carrying or moving thereof) by hand or by bodily force.

Make proper use of equipment provided for your safety. Inform your employer if you identify any hazardous handling activities. Ensure that any lifting activities you get involved in do not put others at risk

Students moving equipment

In the normal day to day running of the Maktab, there are certain situations where students will need to move equipment or items of furniture. For example:

Chairs and tables – chairs should be moved one at a time, and students must be shown how to carry them correctly. They may carry single chairs on their (depending on size of chair) own. If a large number of chairs are needed then the Caretaker will deal with them. Tables need one child at each end, a child must not attempt to lift a table on his or her own.
Sports equipment when – using large apparatus, students must be trained in how to move, lift and set out each piece of apparatus. This includes how to lift correctly, and how many students are needed for moving each piece of equipment (this should include how to bend), for example netball posts – one child at each end.
Small items of equipment can be moved by the students when instructed.
Always make sure when any item of equipment or furniture is being moved from one room to another, that there is another child available to open and close doors.
Students must always be supervised when moving any equipment or item of furniture. Some items they will need to move may be heavy or awkward to handle. Students need to be shown how to lift and carry safely. This needs reinforcing on regular occasions.

Items Students Should Not Move

Computers – monitors can easily fall off trolleys, or wires get caught
Paper cutters – sharp blade
Television – fragile and heavy

Security of the Premises

A designated member of staff, under the direction of the Head teacher, is responsible for ensuring that the building provides a safe and healthy environment for the students. The caretaker and external cleaners under the direction of the Head teacher maintain a clean and tidy building and grounds. Any minor repairs or maintenance are completed by the caretaker or through the use of contractors engaged by the Head teacher in consultation with the Trustees. Any equipment/hazardous substance are kept locked away from the students. All equipment is to British Standards and is maintained regularly. The Head teacher, the Administration Staff and the Caretaker are the designated key holders and are responsible for the security of the building.

Keys are also issued to certain non-Maktab persons such as the cleaning staff, and organisations using the Maktab regularly. They are responsible for leaving the building secure.

Class teacher

It is the responsibility of the class teacher to make sure that their classroom is secure, windows closed and equipment switched off before leaving the premises.

Caretaker

It is the responsibility of the caretaker to check weekly that:

All locks and catches are in working order
The emergency lighting is working
The fire alarm has no faults
The security system is working properly
Before leaving the premises, to check:-

– All the windows are closed

– The doors are locked and secure

– The security alarm is set if he is the last person to leave

Head teacher

It is the responsibility of the Head teacher, if the last person to leave, to perform the above functions in the absence of the Caretaker.

In addition, the Head teacher is responsible for the security of the premises during the

Maktab day.

All visitors are required to report to the Secretary’s office and sign the visitor’s book. Any parent or visitor is welcome in Maktab but is asked to report to the office first. The Head teacher will update staff on any changes to the policy.

Contractors on Site

FOR ANY WORK THAT THE MAKTAB WISHES TO BE CARRIED OUT BY A CONTRACTOR A RISK ASSESSMENT MUST FIRST BE DONE BY A MEMBER OF THE H&S COMMITTEE.

Contractors have to follow and therefore must be made aware of the Maktab’s rules.
Contractors are encouraged to telephone and make appropriate arrangements prior to visiting the Maktab. They must contact either the Head teacher or Caretaker. The Maktab expects to be informed of the number of workers who will be on site.
All contractors must report to the Secretary’s office. The Caretaker will then be informed of their arrival if necessary
Contractors will work under close supervision of the Caretaker or Administration Staff so as not to endanger the health and safety of students or adults in Maktab.
Contractors are obliged to wear necessary protective equipment for the job in hand. It is assumed the contractor has their own safety equipment but must inform the Maktab at the time of the quote if they wish the Maktab to provide it. If such equipment is not available then they will not be allowed to work.
Any equipment that contractors bring into Maktab must have been tested for safety and be stored in a safe place away from corridors, classrooms, or any areas used by adults or students.
No repairs or maintenance can be carried out in areas which students or adults are occupying, this includes cloakroom and toilet areas
If contractors are working near the students’ play areas, then all equipment and machinery must be cleared away during play time, and the contractors must leave the area
Contractors need to be advised of the Asbestos Plan.
The Maktab must keep a record of any accidents or near misses.

All work will be monitored by the Caretaker and any concerns reported to the Headteacher, and the contractor concerned.

NB See separate sheet, to be given to contractors.

Guidance for Contractors on Site

All Contractors on site should ensure they have been given a clearance note by the caretaker; the area is safe to work. The Maktab has an asbestos plan please ensure you refer to the copy if working the following area

The toilets in the science corridor and the PE changing rooms.

We have been recommended by the Health and Safety Inspector to ask you to refrain from:

Smoking in the building or in the grounds as we are a no-smoking Maktab
- Talking to the students (our students are asked not to talk to strangers)
- Moving vehicles when students are at play
- Working on or near the playgrounds when the students are at play
- Leaving equipment around
- Playing music during Maktab hours if you have any problems, please see the Headteacher or Caretaker.

Control of Hazardous Substances in Maktab

All substances including cleaning materials, which may be hazardous, are kept in a locked store, either in the cleaner’s cupboard or the caretaker’s room.

In the Maktab laboratories the Science Technician is responsible for the inventory and storage of hazardous materials. Each chemical has its own COSHH form, from the suppliers which should be consulted before use. Your employer should complete COSHH risk assessments on all hazardous substances.

Only use the smallest amount required of any substance – the more you use the bigger the risk.
Replace lids and tops on all hazardous substances and store them effectively.
Ensure that areas in which you are using substances are well ventilated.
Use personal protective equipment (ppe) that has been identified to protect you from expose you to substances.
Make sure all spillages are cleared up at the earliest opportunity and reported to the relevant people.
Chemicals checked for suitability where pregnant staff is teaching.

Employees have a responsibility to comply with all safely instructions when handling hazardous substances.

Screen Equipment and Computer Workstations

Under The Health and Safety (Display Screen Equipment) Regulations 1992. The Maktab has a duty of care to staff and students. The following standards should apply in Maktab:

The VDU Screen must be:

easily readable with a stable and clear image
free from glare, reflections and flicker
capable of swivel and tilt movements, enabling comfortable head position and good posture
The screen should be at eye level, they should not have to look down.

The Workstation must allow comfortable and easy use of the equipment.

The Keyboard must:

be separate from the screen and capable of tilting
be positioned to enable support for the wrists and hands
have a matt surface and clearly legible symbols
Staff using laptops should be given a separate keyboard.

The Desk must

have a surface of low-reflectance
permit flexible arrangement of the equipment and comfortable work-position

The Chair must

Chairs should be of a height that a workers arm is flat on the surface from elbow to wrist and feet are flat on the floor or a surface such as a small stool

Software must

be suitable for the tasks required
be adaptable to the level of knowledge and needs of the user
display easily understandable information

If you use display screen equipment for long periods of time, you are entitled to undergo an eye test which must be paid for by Maktab.

Women at Work

The Maktab will endeavour to provide

Adequate and suitable sanitary facilities for the number of staff and students
Flexibility in working patterns to overcome an individual problem in the case of expectant mothers

New or expectant mothers

Once the Maktab has been informed in writing that an employee/pupil is a new or expectant mother then the Maktab will endeavour to provide a safe working environment. The Maktab has the right to request confirmation of the pregnancy by means of a certificate from a registered medical practitioner or midwife in writing. If this certificate has not been produced within a reasonable period of time, the employer is not bound to maintain changes to working hours or conditions or to maintain paid leave.

The Maktab will ensure that the working area is well ventilated. There should be good lighting and seating to avoid unnecessary strain.

Although all employees/pupils should be protected from hazards the Maktab accepts recent COSHH regulations – reinforced by the Pregnant Workers Directive, there are some substances used in Maktabs that are hazardous to the reproductive processes. Pregnant women would not be expected to handle these.

Pregnant women will not be expected to lift heavy objects. The effects of rubella on pregnant women are well known and constitute a hazard. All staff will be informed of any case of rubella in the workplace. The Maktab will endeavour to ensure that the employee will be given time off to attend anti-natal appointments.

Further guidance can be obtained for the EC Directive on Pregnant Workers (92/85/EEC) and the DTI booklet PL958 Maternity Rights.

https://www.gov.uk/working-when-pregnant-your-rights

Administration of Medicines during Maktab Hours

From time to time, parents request that the Maktab should dispense medicines which need to be administered at regular intervals to students.

These requests fall into two categories:

Students who require emergency medication on a long term basis because of the chronic nature of their illness (for example, asthma)
For casual ailments it is often possible for doses of medication to be given outside Maktab hours. The Maktab does not administer medicines for casual ailments.
If it is unavoidable that a child has to take medicine in Maktab, written approval and instructions are to be given by the parent:

The medicines must be brought into Maktab in a properly labelled container which states:

(a) The name of the child (b) The name of the medicine, (c) The dosage, (d) The time of administration

Medicines will be kept in a secure place by staff in accordance with safety requirements
Paracetamol will not be administered under any circumstances

ASTHMA POLICY

The Maktab recognizes that asthma is a widespread, serious but controllable condition affecting many students at Maktab. The Maktab positively welcomes all students with asthma to achieve their potential in all aspects of Maktab life by having a clear asthma policy that is understood by Maktab staff and students. (Supply teachers and new staff are also made aware of the policy.)? All staff, including lunchtime supervisors, who come into contact with asthma are provided with training from the Maktab nurse. Training is updated once a year.

Asthma Medicines:

Immediate access to reliever medicines is essential. Students with asthma are encouraged to carry their reliever inhaler
Parents are asked to ensure that the Maktab is provided with a labelled spare reliever inhaler. These should be labelled with the child’s name and kept in the Maktab office.
Office staff should check the expiry date of inhaler and inform the parent.
Maktab staff are not required to administer asthma medication to students. All Maktab staff will let students take their own medicines when they need to.

Record keeping;

At the beginning of each Maktab year or when a student joins the Maktab, parents are asked to indicate any medical conditions their child might have including asthma on an enrolment form.

Staff will be given a list of known medical conditions at the beginning of the year and are expected to follow the procedure of indicating medical conditions in their mark books/planner.

PE, games and activities

Taking part in sports, games and activities is an essential part of Maktab life for all students. All teachers are made aware which students have asthma.
Students with asthma

Asthma sufferers who require inhalers are required to keep them on their persons at all times. Staff will allow them to self-administer when required.

Letters will be sent to parents at the beginning to the Maktab year reminding them to send a labelled inhaler to the office available should the student forget to bring their inhaler.

At the beginning of each Maktab year the Maktab nurse will hold a INSET with all years to explain the correct use of inhaler.

Where long term needs for emergency medical attention exist, such as epilepsy, the Maktab will require specific guidance on the nature of the likely emergency and how to cope with it while awaiting paramedical assistance. Detailed written instructions should be sent to the Maktab and the parent/guardian should liaise with their child’s class teacher. If the emergency is likely to be of a serious nature, emergency contact numbers must be given where an adult is available at all times.

Diabetics

After consultation with parents the Maktab requires the following actions to be taken;

All members of staff should be aware of a student’s condition and relevant symptoms. Should a diabetic student be taken off the Maktab premises, for any length of time, the staff member in charge is responsible for ensuring the required medicines are taken. NO RISKS SHOULD BE TAKEN.

Student should always have a supply of dextrose tablets or equivalent on her person
A further store of these items should be made available in a named secure plastic container
A supply of Hypo stops which is within its’ Use-By Date should be in the office fridge
If applicable a supply of emergency insulin should be in the office fridge
All relevant items should be taken on Educational Visits

First Aid in Maktab

IF A PUPIL REFUSES FIRST AID THEN THE HEADTEACHER AND PARENT/GUARDIAN MUST BE INFORMED IMMEDIATELY

All staff, both teaching and non-teaching are responsible for dealing with minor incidents requiring first aid.

During lesson time if first aid is required the class teacher should send for one of the registered first aiders, preferably one of the non- teaching staff. If an accident occurs in the playground during breaks or lunchtimes and first aid is required, then one of the staff on duty in the playground should send for one of the first aiders.

Should a student refuse first aid treatment the Head Teacher, parents/carers must be informed immediately.

The qualified first aiders in Maktab are; Jubair MA Rahman

Safety/HIV Protection

Always wear disposable gloves when treating any accidents/incidents, which involve body fluids. Make sure any waste (wipes, pads, paper towels etc.) are placed in a disposable bag and fastened securely. Any students’ clothes should be placed in a plastic bag and fastened securely ready to take home.

First Aid Supplies

First aid boxes are located in the; AT RECEPTION

Person Responsible for Supplies: PERSON ON DUTY

The first aider is responsible for checking the contents of the first aid boxes on a regular basis and placing orders to replenish stock. All staff are responsible for notifying the Maktab Secretary if the supplies in any of the first aid boxes are running low.

Each first aid box should contain:

guidance card
20 individually wrapped adhesive dressing
2 Sterile eye pads
4 individually wrapped triangular bandages
6 safety pins
6 medium sterile wound dressings
2 large sterile wound dressings
2 pairs of disposable gloves
plastic disposable bags
Resusciaid
2 eyewash vials

CHECKLIST

BOX IN ROOM ___________________

Allergies/Long Term Illness

A record is kept in the Administration Office and the Secretary’s Office of any child’s allergy to any form of medication (if notified by the parent) any long term illness, for example asthma, and details on any child whose health might give cause for concern.

Infectious diseases

From time to time students contract certain illnesses through no fault of their own, for which they have to be excluded from Maktab for a specific period of time. Below is a list of diseases and the time for which they should be kept at home:

Chicken pox 6 days minimum from onset of rash

German measles 7 days minimum from onset of rash

Measles 7 days minimum from onset of rash

Mumps 7 days minimum or until swelling has gone

Whooping cough 21 days minimum from onset of cough

Impetigo Until skin has healed

Accidents Recording

All accidents must be recorded in the Log/Accident Book. All details need to be filled in, including any treatment given.

If the accident is more serious, the aim of the Maktab is to get the child qualified medical attention as quickly as possible. Parents are informed straight away, and if necessary, an ambulance sent for. A member of staff will collect information and accompany pupil. If Parents are uncontactable the Head Teacher must be informed and the Maktab will take responsibility locus parentis.

Accidents fall into four categories:

Category 1Fatal

Category 2Major injury

Accidents in these two categories should be reported immediately to:

The accident should be reported by telephone immediately, and then confirmed in writing on form F2508 for injury or dangerous occurrences and form F2508A for diseases at work.

If the accident is major for child or adult, please report it immediately to the Head teacher who will send for an ambulance if needed and contact parents.

When in doubt, contact parents/guardians.

Major Injuries are

Fracture of the skull, spine or pelvis
- Fracture of any bone in the arm other than a bone in the wrist or hand
- Fracture of any bone in the leg other than a bone in the ankle or foot
- Amputation of a hand or foot
- The loss of sight of an eye
- Any other injury which results in the person injured being admitted to hospital as an inpatient for more than 24 hours, unless that person is detained only for observation

It might be that the extent of the injury may not be apparent at the time of the accident or immediately afterwards, or the injured person may not immediately be admitted to hospital. Once the injuries are confirmed, or the person has spent more than 24 hours in hospital, then the accident must be reported as a major injury.

Category 3

Accidents to employees resulting in more that three days consecutive absence

Category 4 Other accidents

These are the accidents, which more commonly occur in Maktab. Procedure to follow:

Always fill in the Maktab Accident Book for minor injuries (including all bumps on the head, but not minor cuts and grazes). This is kept in the Secretary’s Office.

If a child has a bump on the head you must ring home and contact the parent/guardian.

Fill in the Maktab Accident Book if the parent/guardian has to be sent for to take the child to the family doctor or to hospital for further treatment.

Accident Documentation

The following documentation is attached:

Reporting of Maktab accidents to the Health and Safety Executive
- Guidance notes on completing Form F2508
- Form F2508
- Accidents to Maktab students

Reporting Maktab Accidents

Certain accidents arising out of or in connection with work are reportable to the Health and Safety Executive under the requirements of the Reporting of Injuries, Diseases, and Dangerous Occurrences Regulations 1985. The following gives practical advice to Maktabs on compliance with this duty. It is not a complete statement of the duty.

Employee Accidents

(This applies to all Maktab employees and self-employed persons on Maktab premises).

Any accident to an employee resulting in a fatal or major injury must be reported to the HSE immediately by telephone. The details must be confirmed on Form F2508 within 7 days.

If the accident does not result in a fatal or major injury, but the employee is incapacitated from their normal work for more than three days (excluding the day of the accident) there is no need to telephone, but Form 2508 must be completed and sent to the HSE within seven days of the accident.

Student Accidents (Including accidents to any visitors not at work)

Fatal and major injuries to students on Maktab premises during Maktab hours must be reported in the same way as those to employees. However, injuries during play activities in playgrounds arising from collisions, slips and falls are not reportable unless they are attributable to:

The condition of the premises (for example, potholes, ice, damaged or worn steps etc.
Plant or equipment on the Maktab premises
The lack of proper supervision

Fatal and major injuries to Maktab students occurring on Maktab sponsored or controlled activities off the Maktab site (such as field trips, sporting events or holidays in the UK) must be reported if the accident arose out of or in connection with these activities, by phoning the following number 0845 3009923 (RIDDOR).

If you are unsure of the address of the nearest HSE office and it is not listed in the local telephone directory, you may find out by telephoning the HSE enquiry point on0151 9514381.

Near misses

Part of ensuring the premises are a safe environment is to ensure that potential accidents do not occur. An accident is defined as an unplanned, unexpected and undesired event which occurs suddenly and causes injury or loss. A near miss is an unplanned event that has the potential to cause injury or loss.

Ensure you understand the Maktab’s policies and objectives
Know the emergency arrangements of the Maktab
Ensure you understand the control measures, specified in the Maktab’s procedures and risk assessments.
Ensure you have received suitable information, instruction and training in the task you are carrying out.
Ensure you wear all personal protective equipment that is specified for the task you are to carry out.
Staff are required to log any near misses in the incident book.

Monitoring the Accident/Incident book

The Health and Safety co-ordaintor will analyse and report on the accident/incident book on a termly basis.

EDUCATIONAL VISITS POLICY AND GUIDELINES PLANNING THE VISIT

What is needed for planning a trip:

Discussion in the department/committee about the aims and objectives of the trip.

Go through the Health and Safety Issues; decide on the Student to Staff Supervision Ratio

Suggested 1:15. However for theme parks 1:10. Trips abroad 1:8

Do a Risk Assessment – see attached sheet APPENDIX 1

Decide who is going to organise the trip

This includes the venue, coach, seeking permission of the Head Teacher, informing the cover co-ordinator and the members of staff/parents who you want to accompany you. Finding out if there is a facility for prayer.

Sending Health and Safety form to the venue and seeking approval and parental consent.

Seek permission from the Head Teacher – At least 10 working days before trip. Visits aboard or those that will carry a higher risk must be authorised by the Trust Health and Safety Committee.

See attached sheet APPENDIX 2

Health and Safety information from venue

See attached sheet. You may wish to visit the venue beforehand, but this visit should take place in your own time.

APPENDIX 3

The organiser may wish to send home a letter to parents containing information about the venue and the expected behaviour of their sons. This is a recommended for trips like theme parks when poor behaviour might result in accidents.

On certain trips i.e. adventure trips or those abroad, you might also advise parents for the need of extra insurance cover.

On the day of the trip, the organiser should brief students on expected behaviour and any Health and Safety Issues.

All serious accidents should be reported as soon as possible to the Head teacher who contact the relevant Trust Convenor and parents as soon as possible.

EDUCATIONAL VISITS POLICY AND GUIDELINES RISK ASSESSMENT

APPENDIX 1

STEPS TO BE TAKEN WHEN ASSESSING RISKS

1 PLACE TO BE VISITED e.g. Paris

Potential hazards:

*walking in the city streets *travelling by ferry

*loss of passport *unsuitable hotel

2 LIST GROUPS OF PEOPLE WHO ARE ESPECIALLY AT RISK FROM THE SIGNIFICANT HAZARDS TO YOU IDENTIFIED:

*students *non-teaching staff *students *teachers

*group leader

3 LIST EXISTING CONTROLS OR NOTE WHERE INFORMATION MAY BE FOUND:

*ensure sufficient supervision *know details of the consulate

*clear guidance to students *exploratory visit

4 HOW WILL YOU COPE WITH THE HAZARDS WHICH ARE NOT CURRENTLY OF FULLY CONTROLLED UNDER (3)?

List the hazards and the measures taken to control them.

5 CONTINUAL MONITORING OF HAZARDS THROUGHOUT THE VISIT

Adapt plans and then assess risks as necessary

RISK ASSESSMENT ACTION PLANS ARE ON THE STAFF COMMON IN THE HEALTH & SAFETY FOLDER UNDER PLANNING FOR TRIPS

ELECTRICAL EQUIPMENT

All electrical equipment used on site must have a PAT certificate. The Maktab will endeavour to arrange for testing on an annual basis. Certification will be kept in the Maktab Office in the Fire Risk File.

New equipment does not require a PAT certificate until the warranty has expired. All new equipment purchased by departments must be recorded and on the department list for the test. This list should be available on request.

Equipment which is found to be faulty or has frayed wires must not be used. Any piece of equipment with a red failed sticker cannot be used until it has been repaired.

Members of staff are reminded that equipment from home has not been PAT tested and cannot be used in Maktab.

Members of staff should carry out a visual check before plugging in any appliance.