Establishment Name: HIGHAM HILL MAKTAB Date: 12TH August 2020
Name of Person Completing this Form: JUBAIR MA RAHMAN
| Considerations to Mitigate Risks | Maktab Higham Hill Maktab Actions to Mitigate Risks | Actioned-Y/N |
| Health and Safety of Staff Mental health and well-beingWhat is in place to ensure that staff have opportunities for self-referral to mental health support?What is in place to provide opportunities for confidential conversations/counselling sessions? Staff who have to self-isolateIf a member of staff develops symptoms:What will be your actions to ensure safety of that member of staff and other staff who may have been in contact? How will you organise testing for that member of staff?What are your arrangements if a child shows symptoms (or siblings) e.g. send home to isolate? What will be your actions to inform parents/carers? What will be your actions to make changes to the arrangements in Maktab? How are you going to collate the above information and keep this up to date? What if some children or staff decide to wear face masks and other PPE? | Regular weekly calls from the head teacher and supervision and welfare checks. Welfare risk assessment sent to all staff. Ensure all staff are aware, through induction, how they can be tested and encouraged to do so as soon as possible (within 4 hours if possible), should a student or member of staff show symptoms, in line with government guidance.Staff members that display symptoms will be sent home and asked to isolate themselves. Individual to arrange for testing according to government’s guidelines. PPE to be worn by members of staff dealing with the incident.Class will be covered by supply staff.The symptomatic person or carer would need to inform the Maktab on the outcome of the test asap.Parents will be contacted immediately and asked to collect their child. Whilst the child is waiting to be collected, they will be asked to isolate in a remote area at the premise.Contact parent/s immediately and inform them that their child is displaying certain symptoms and need to be collected straight away. If contact is not established, then parents will be contacted on their mobiles or work number. If this fails, contact will be established through their named emergency contact person/s. Parents will be asked to sign a ‘medical declaration and coronavirus agreement form’ for their child.Sick room will be set-up in the ‘Side room’ and any child or adult displaying any symptoms will be isolated in this room. PPE will be worn by any person dealing with this child or adult. Separate attendance/absence logs will be kept for those that are isolating. All information regarding anyone that displays any symptoms will be logged onto the Medical log sheets and checked daily.Record keeping will be updated regularly if staff and students need to self-isolate for 14 days as per government guidance. PPE will be allowed unless it presents a risk of harm or danger. | |
| Preparing to welcome children into Maktab Parents/Carers How will you collect information from parents/carers about the following? e.g. on-line survey, telephone survey, etc: Any shielding parents/carers?Any vulnerable parents/carers?Addressing any parent/carer concerns regarding return to Maktab? How are you determining how many children you can welcome initially?Consider maximum occupancy levels to maintain social distancing regimes – welfare areas and lifts are important factors when deciding this limit.Are you able to organise smaller class sizes?Are you able to keep small numbers of children together throughout the evening and avoid larger groups of children mixing?Are you able to ensure the same teachers and other staff are assigned to each group as far as possible?Are you able to arrange for staff to avoid working face to face (side to side or facing away are safer options)? How are you preparing the site?What is your plan for parent drop off and collection in order to minimise adult to adult contact? | Online surveys. Classes will return to Maktab in stages. There will be a maximum of 7 classes in the hall and 1 class in the class room.There will be no more than 20 children in each classroom. Classes will remain their own groups. Teachers will remain and work with their own groups.Students will not sit directly facing the teachers. Staggered drop off and pick up times will be arranged to minimise contact. Only one parent will be allowed to accompany a young child into the Maktab. No parents will be allowed entry into Maktab without a prior appointment. This will be applied to other contractors too. Authorisation to enter the Maktab will only be given for urgent/important matters, and after having filled out a ‘medical declaration and coronavirus agreement form’. | |
| Reception Areas/Visitors/Deliveries There will be a need to consider your reception area and how to manage visitors and deliveries: Have you rearranged any non-essential appointments/meetings?Can you request that individuals communicate with the Maktab via telephone or email where possible?Can you maintain a 2m distance where possible?Can you ensure good natural ventilation of enclosed type environments? Try to avoid using air-conditioning systems.Is there clear signage and instructions on entry and/or website (the way supermarkets and other organisations have done)?Is your reception area screened off? If not how can processes be changed to allow social distancing, etc.?Are you using technology for meetings e.g. video / teleconference facilities?Are you limiting the number of visitors at any one time?Where you need to meet can you maintain a 2m distance?Are you avoiding sharing resources, such as pens and other objects?Have you used floor markings in rooms to help people social distance?Have you provided hand sanitiser in reception areas and other appropriate locations?Have you stopped all but essential orders?What are your procedures for accepting deliveries? | All non-essential appointments/meetings have been cancelled.Parents will be asked to not enter School without an appointment. Where possible all correspondence by phoneWe will be encouraging all staff, pupils and parents to maintain a social distance measure at all times. Classroom areas will be appropriately ventilated.Social distance markings have been placed around the School.There will be clear markings outside the reception area to ensure social distancing.Very limited resources will be shared. Any resources that are shared will be cleaned after each use.Floor markings used in all communal areas. Hand sanitisers available in the reception, classrooms and upon entry for each child and adult. All non-essential orders have been cancelled.Social distancing will be applied when accepting any important deliveries. | |
| Entering and Leaving the Site How will you ensure a safe arrival and exit for children, staff and parents? Number of gates to open or close.How will these be staffed to safeguard very young children?How will this differ from your normal practice? How will you control the flow to ensure the entrance is not compromised by too many people at the same time, how will you ensue social distancing? Will you:stagger arrival and departure times, how will these be organised and staffed?manage parents on the Maktab site and outside gates?create a one-way system?How will you ensure there is effective communication about these systems, so they are adhered to? | Only one entrance will be opened at a time but staggered drop off and pick up times will ensure a safe arrival and exit for pupils and parents. Staff will arrive and leave at different times.Supervised entry and floor markings for social distancing will be visible. Arrival and departure time for all year groups will be staggered. Additional staff members will be allocated additional duties to help at arrival and departure times. Parents will be guided by staff members when accompanying children into the Maktab or leaving. Any additional queries will be dealt with through phone.A one-way system will be created through barriers and staggered drop off and pick up times. Emails and text messages will be sent. A form will be sent asking for agreement responses. Staff will be present at the gates for guidance. | |
| Moving in and around Maktab There will be a need to minimise the movement around Maktab for everyone’s safety. How are you managing minimising movement around Maktab?Have you considered routes into and out of each classroom or space being used?Have you considered travel on corridors e.g. single file, one way, markings on the floor?Have you staggered drop off and collection times, assembly, breaks and lunch times?How are you managing trips to the toilets and for regular hand washing? | Pupils will have fixed routes for entering and leaving classroom areas. Barriers and floor markings will be used for single filing and one way routes.Drop off and collection times will be staggered.Only one child will be allowed to go to the toilet at one time. Each class will have limited timeslots for using toilets. | |
| Classrooms There will be a need to ensure as much social distancing as possible. (The answers to these questions will help you to determine how you can roll out increasing numbers in the identified year groups) Consider: How many children can safely be taught in a classroom space with 2m gap between tables?How many classroom spaces can you safely use given the requirements for moving around corridors and toilet accessibility?How will you organise the classrooms to ensure as little need for movement around the classroom as possible (will this be one way?)How will you facilitate regular cleaning routines for surfaces?How will you facilitate regular hygiene sessions e.g. hand washing?Have you removed all unnecessary items in classrooms, including soft furnishings, soft toys, etc. which are difficult to clean? Numbers of children What is your initial judgement on a safe number of children to invite back into Maktab? | 20 pupils can be safely taught in a classroom area. 6 classrooms can be used with safe distancing.Create a one-way system for walking around in the classroom when it is necessary.The layout of the classroom will be changed and pupils will be given fixed places which they only be allowed to use.After pupils leave, chairs, tables, surfaces will be cleaned by cleaner daily. Door handles, railings and toilets will regularly be cleaned by the cleaner.Hands will be washed/sanitised regularly and upon entry and exit of Maktab and also upon leaving and entering the classroom. Numbers of children New admissions will be postponed till October.12+ children will continue with online lessons until October.7-11 pupils will be given 2 days of classes in the Maktab and 3 days online until October. | |
| Toilets Consider: Will you need additional cleaning time to make these more regular (how regular do they need to be, and will this need reviewing as you gradually increase the number of pupils in Maktab?)How many toilet facilities do you have? How many of these can be safely used?Adequate soap for washing hands.How will you organise use and will this be supervised?How will you ensure used paper towels are disposed of regularly and not left in waste baskets? Foot operated lidded bins are preferred. | Additional cleaning time will allocated daily after the pupils leave to clean chairs, tables, stationery and surfaces etc.Hand sanitisers will be distributed to each area.Hand washing will be supervised at all times except when exiting the toilet. All bins will be emptied daily. | |
| Vehicles Are staff avoiding sharing cars with non-family members?Are staff avoiding public transport where possible?Are you minimising the number of people travelling together in any establishment vehicles?Are arrangements in place to clean areas in any establishment vehicles (which are regularly touched) before and after use? | Staff have been asked to minimise contact with non-family members.Staff have been asked to avoid using public transport and if used, to wear masks and gloves.Car sharing is discouraged | |
| First Aid There will be a need to minimise direct contact with children. How will you minimise direct contact with children?Have you a stock of masks, aprons and gloves when administering first aid?How will used resources be disposed of?What are your arrangements for isolation and collection of a child if they show symptoms whilst in Maktab? | Contact will be minimised through social distancing. PPE will be worn when administrating first aid.Additional masks will be ordered.First Aid resources will be disposed of in the correct bins and emptied daily.Pupils with symptoms will be isolated in the sick room and adults will wear PPE when in contact. | |
| Cleaning You need to consider the cleaning arrangements: Have staff been instructed to regularly clean work areas including phones, keyboards and mouse?Have cleaning regimes increased for regularly contacted areas e.g. door handles, desks, toilets etc.?Has the establishment been thoroughly cleaned before reopening?Have you ensured compliance with infection control guidance around cleaning regimes?Are you able to provide paper towels as an alternative to hand dryers in handwashing facilities? | Staff will be instructed to daily clean work areas, & surfaces etc.Cleaner has been instructed to clean additional areas daily.Maktab will be cleaned thoroughly before re-opening.Hand sanitisers will be provided.Paper towels will be used. |